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Governance

25 initiatives across 3 years

Underway this year

8

1 with disruption at end of March 2026

Completed this year

3

Delivery record

5 of 17

past initiatives completed · 5 on track, not yet complete

Environment
2023–241 initiative · 1 finished on time
1.1.3 Management of bio basinsQ4 · Completed · Maintenance undertaken on prioritised bio-basins.
Liveability
2025–261 initiative
2.7.5 Community buildings and infrastructureQ3 · Minor Disruption · Building Condition Assessment Reports (BCARs): 71% completed. With the inclusion of a new facility in scope, completion adjusts to 62.5%. Comprehensive Asset Management Plans (AMPs): 28% nearing completion, with progress currently constrained by available resourcing. Progress has been impacted by competing priorities from internal stakeholders across work programs.
2024–252 initiatives · 1 finished on time

2.7.4 Community buildings and infrastructure · ended the year with minor disruption

Building condition assessment reports (BCARs) 40% completed with further BCARs delayed due to limited resourcing. Additional BCARs expected to recommence by the end of August 2025 with one due for completion by December 2025. 28% of comprehensive Asset Management Plans (AMPs) near completion. Progress constrained by available resourcing.

2.5.3 Community hall assessmentQ4 · Completed
2023–242 initiatives · 0 finished on time

2.7.1 Community buildings and infrastructure · ended the year with minor disruption

Audit of existing community services asset management components complete. Identified need for better quality, relevant condition assessments which can reliably inform asset management for individual facilities. The condition assessments are underway. Note-relisted in the new 24/25 Operational Plan

2.5.7 Community hall assessmentQ4 · On Track · DDA access and amenities assessment has been completed on the following locations. Pomona Community House, Pomona Memorial School of Arts, Kin Kin Memorial School of Arts and Cooran Memorial School of Arts. Three halls remain to be completed and will be scheduled in 24/25. Note-relisted in the new 24/25 Operational Plan
Excellence
2025–267 initiatives
5.3.4 Council systemsQ3 · Completed
5.5.1 Risk management technologyQ3 · On Track · Technology solution implementation is progressing across governance-related processes. Council’s new delegation management system was implemented in December 2025 with further data enhancement work currently underway. Council’s complaints management system solution requires further testing and work with ICT and is subject to resourcing availability. Subject to ICT and Governance team priorities, as well as budget and resourcing considerations, the risk management system solution will be progressed in due course. Exploration of options for a risk management system is anticipated to commence now in July 2026. A new PID disclosure portal, is currently being implemented.
5.5.2 Strategic Risk RegisterQ3 · On Track · Planning is underway for a future workshop with Councillors to address the EROM Policy and Strategic Risk Register. Governance Team now has some temporary resourcing support so initial consultations with internal stakeholders have commenced to inform new content considerations prior to Executive Team endorsement. Following recent Audit and Risk Committee meeting feedback, the strategic risk register is currently being reviewed prior to further Executive Team consideration. It is anticipated once endorsement by Executive Team is complete, this work will proceed to Councillors before EOFY or early in the new FY, if further work is required.
5.5.3 Audit and Risk CommitteeQ3 · Completed
5.5.4 Corporate PlanQ3 · On Track · Progress in delivering the Corporate Plan 2023– 2028 objectives through the Operational Plan is reported in Council’s Annual Report. A review of overall progress toward achieving the five-year plan is scheduled for presentation to Councillors is scheduled for April 2026.
5.5.5 Contract Management FrameworkQ3 · Completed
5.8.1 Asset Management FrameworkQ3 · On Track · Asset Management Framework implementation on track withing available resources and continuing. Progress is tracked through the Asset Steering Committee. Tasks will extend beyond the current financial year as per the Strategic Asset Management Plan. Workshops are scheduled with Council to review the State of the Assets and further consider the asset management framework moving forward.
2024–256 initiatives · 1 finished on time

5.5.1 Risk management technology · ended the year with minor disruption

The system has been implemented for quarterly Operational Plan reporting. Progress on Operational Plan Initiatives is being tracked through the new Corporate Reporting System, with both the FY24/25 Q3 and Q4 reports successfully issued via this platform.

5.5.2 Strategic Risk Register · ended the year with minor disruption

Workshop with councillors to commence a review of Council's Enterprise Risk and Opportunity Management Policy (EROMP) which includes Council's risk appetite is now scheduled for completion in FY25/26, with the support of Council's insurance provider (Regional Risk Coordinator). An update on Council's Strategic Risk Register will form part of the upcoming workshop. This financial year, the Councillors were reminded of the EROMP and to consider risk factors in their overall decision- making processes.

5.4.1 Organisational capabilityQ4 · On Track · Annual branch plans to deliver on Operational Plan objectives are compulsory for all branches. New systems and upgrades are being identified, and a specific budget has been allocated to support their implementation. The work on an overall consolidated capability plan and framework is on the task list for 2025/26.
5.5.3 Audit and Risk CommitteeQ4 · On Track · Recommendations from the review are being progressively addressed, including but not limited to the review of the Committee Charter, Internal Audit Policy, and Rolling Work plan. Further, a Strategic Internal Audit Plan has been developed, and the Internal Action register has been reviewed.
5.5.5 Corporate PlanQ4 · Completed
5.8.1 Asset Management FrameworkQ4 · On Track · Council adopted the Strategic Asset Management Plan 2024-2030 at the Services and Organisation Committee Meeting 10 Dec 24. The ongoing implementation of the Asset Management Framework is monitored through Council Asset Management Steering Committee. Renewed focus required on Total Asset Management Plans and asset renewal schedules for under-represented assets.
2023–246 initiatives · 2 finished on time

5.2.5 Contract Management Framework · ended the year with minor disruption

Contract Management Framework & suite of documents has been finalised. Implementation Plan to be finalised in Q1 24/25. Note-continuing, to be included in new 24/25 Operational Plan.

5.4.1 Organisational capability · ended the year with minor disruption

Progress impacted by the recruitment process for the new People and Culture Manager. Note-as previously reported

5.5.4 Risk management technology · ended the year with minor disruption

Stage 1 of the implementation of the T1 Corporate Performance Reporting module has commenced with a focus on data capture, process mapping and aligning reporting requirements. Project group established. Note-as previously reported

5.2.2 Council financial planningQ4 · Completed · New Financial Plan adopted with 2024/25 Budget as part of Phase 1. Future phases of work during 2024/25 will update the Financial Plan to incorporate Revenue Diversification Plan and AMPs.
5.5.1 Risk Management FrameworkQ4 · Completed · The Enterprise Risk & Opportunity Management Framework (EROMF) was implemented in August 2023. Two Risk & Opportunity workshops to train staff in the use of the EROMF were held in September 2023 and May 2024. EROMF support provided to operational teams for 19 projects and to all major projects of the 2024/25 capital works program.
5.5.2 Audit and Risk CommitteeQ4 · On Track · Progress to action recommendations from the review of the effectiveness of the Audit and Risk Committee and internal audit model underway with the involvement of the ARC. Note-relisted in the new 24/25 Operational Plan